Data Privacy Policy: Candidates

What information do we collect?

It is our policy to collect only personal information that is required to enable CavanaghKelly to carry out recruitment processes. We may need to collect the following information:

• Contact information
• Date of birth
• Education and employment history

We shall also collect the following sensitive information if you choose to apply for one of our employment opportunities:

• Community background, race or ethnic origin
• Disability, physical and mental health information
• Criminal convictions

How will we use the information?

We may use your information in some or all of the following ways:

• Where is it in our legitimate business interests to do so without prejudicing your interests, or fundamental rights or freedoms:
  • to respond to your request for information regarding employment opportunities or for other information requests, and to process requests or submissions regarding employment opportunities
  • to process your application and to access your suitability for the role and to keep you updated about the recruitment, selection and interview process.
  • with respect to your IP address, to monitor the number of pages accessed on our Website, help diagnose problems with our server, and to administer our Website
• We may need to process your personal data to comply with a common law, statutory regulatory and professional obligations

Who will we share your data with?

We do not sell information about candidates or employees to third parties, nor is it our practice to disclose such information to third parties unless requested to do so by the candidate or employee.

We may share your information with others to comply with common law or statutory obligation or where it is in our legitimate interests to do so. The third parties include:

• Third parties who may provide administration, application services or analytic services to us e.g. IT servers and cloud-based systems, marketing applications, web service providers
• Regulatory and statutory bodies including HMRC and the Equality Commission
• We advertise jobs through recruitment websites, we do not share personal information with these provides, however, they will store the information you submit via their website for the job

How long do we retain your personal information?

We will retain your personal information on our systems only for as long as we need it, given the purposes for which it was collected, or as required to do so by law.

Where there is no statutory legal or regulatory requirement, we will retain information for 6 years.